EP 01 3:04
Set up your workspace
Your workspace ready to book in one sitting — company details, a GST-registered branch, the stations you run between, and the LR book every consignment draws its number from.
Watch on YouTube →The video guide
Learn every part of DigiTransito
Short, plain guides to the whole system — booking to GST, and every module behind it. Made to be self-explanatory, so you never need a demo to get started.
30 episodes are live — 62 min covering one consignment from booking to money in the bank, and then the rest of the business: fleet, sales, stock, payroll and tyres. More are published every week.
DigiTransito: The Complete Guide
It starts with one real consignment — Mumbai to Pune — carried through every stage by the same people you’d have in your own office, and the books it leaves behind: a rate contract, the vouchers, TDS on a supplier bill, and a profit figure you can prove. From there it widens into the rest of the business — compliance dates, cost per kilometre, the sales pipeline, stores, payroll, and every tyre by its serial. Nothing is staged: each episode picks up exactly where the last one left off, in the live product.
EP 02 1:56
Book your first LR
The everyday booking, start to finish — consignor, consignee, packages and freight — with the LR number drawn for you from the book.
Watch on YouTube → EP 03 2:22
Hire a truck and dispatch
Add a vehicle and a driver, hire a truck from an owner at an agreed rate, and send the load on its way — both sides of the margin recorded as you go.
Watch on YouTube → EP 04 1:33
Deliver and close the loop
Confirm the delivery and raise a GST invoice from the same consignment — nothing re-typed, and the tax split decided for you.
Watch on YouTube → EP 05 1:53
Collect the payment
Record what the customer paid in one voucher — the double-entry posts itself and the outstanding falls to zero. No separate accounting step.
Watch on YouTube → EP 06 2:05
Collect the goods — pickup manifest
Pick the consignment up from the customer’s door onto a pickup manifest — the first leg of a longer, multi-stage trip.
Watch on YouTube → EP 07 2:25
The long haul — inter-city transit
Put the consignment on an inter-city transit with the vehicle, the driver and the hire cost filled in from the owner’s contract.
Watch on YouTube → EP 08 1:46
Arrival check
Confirm what actually arrived at the destination branch — packages, shortage, damage — before anything goes out for delivery.
Watch on YouTube → EP 09 1:46
Out for delivery
Load the day’s consignments onto a delivery manifest and send them out for the last mile, each one still tracked on its own.
Watch on YouTube → EP 10 2:17
Delivered, POD and auto-invoice
Capture proof of delivery, and watch a To-Pay consignment invoice itself the moment it lands — closing the loop it opened in Episode 2.
Watch on YouTube → EP 11 2:16
Settle the payment — the loop closes
One receipt settles two open invoices at once. Post it and the double-entry writes itself — cash up, the customer’s balance down, outstanding to zero, without a single journal line.
Watch on YouTube → EP 12 2:36
Set a rate contract — freight fills itself
Agree the price once — ₹6 a kilo on the lane you run every week — and the next booking prices itself. The manual rate you typed in Episode 2, now on autopilot.
Watch on YouTube → EP 13 1:57
Record a non-cash cost — journal voucher
Your truck loses value every month even though no cash leaves the account. Book it as a journal voucher — debits must equal credits before Save even switches on — and your P&L shows the real margin.
Watch on YouTube → EP 14 2:20
Supplier bills & TDS — purchase voucher
A garage bills you ₹5,000 on credit. Enter it once and the 194C deduction is worked out for you — ₹100 held back, ₹4,900 payable, and the TDS parked ready to deposit. No calculator, no spreadsheet.
Watch on YouTube → EP 15 2:34
See where you stand — reports & P&L
No month-end scramble: the party ledger closes at zero, the trial balance ticks Balanced to the paisa, and the P&L shows a real ₹4,000 profit — every figure built from the work of the previous episodes.
Watch on YouTube → EP 16 1:52
Track every truck’s papers
Insurance, PUC, fitness, permit — enter each expiry once and Compliance Alerts counts them down across the whole fleet, sorted by urgency. The new truck’s pollution check is already flagging critical, in red.
Watch on YouTube → EP 17 1:49
Log a trip, see the mileage
Odometer in, odometer out — 148 km worked out for you — and the 30 litres you filled becomes a mileage figure on its own. Log every run and the thirsty trucks and weak lanes stop hiding.
Watch on YouTube → EP 18 1:43
Capture a lead — the sales pipeline
Sunrise Textiles rang about regular Mumbai–Pune loads worth ₹50,000 a month. Capture it as a lead, then drag the card from New to Converted on a Kanban board. No sticky notes, no forgotten call-backs.
Watch on YouTube → EP 19 2:01
Quote and win the business
Not a number on WhatsApp — a branded PDF quotation emailed to the customer at ₹6,000 a trip on the Andheri–Pune lane. The quote flips to Sent, so you have a record of what you offered and when.
Watch on YouTube → EP 20 2:24
Revise a quote without losing the thread
They want a sharper rate. Revise, and version 1 is superseded rather than lost — ₹6,000 on record, ₹5,500 sent fresh. Drafts can be edited; a sent quote locks. You always know which number stands.
Watch on YouTube → EP 21 1:22
Stock your stores before you run out
Running out of consignment note books mid-day means a truck that cannot leave the yard. Set the reorder point at five and the top-up at fifty, and every stock movement counts down to the flag for you.
Watch on YouTube → EP 22 2:10
From order to booking, in one click
Capture what a regular customer promised — 40 packages, 8 tonnes, Mumbai to Pune — then Create LR from Order carries the party, route and freight type across. The order closes itself as Fulfilled on delivery.
Watch on YouTube → EP 23 1:37
What the truck really costs
Log a ₹6,500 engine service in Fleet and it posts itself as a Vehicle Maintenance expense in your P&L. Entered once, landing in both the fleet record and the books — or routed via your accountant, if you prefer.
Watch on YouTube → EP 24 1:29
Cost per kilometre
120 litres at ₹95 logged against the truck, and the Vehicle Running Cost report rolls fuel and maintenance into the one number that decides whether a rate is worth taking.
Watch on YouTube → EP 25 1:23
Papers never a surprise
The PUC expires in four days and it is already red on the Compliance Alerts board. Renew it in the one place the date lives, and the countdown moves on to insurance, then fitness.
Watch on YouTube → EP 26 1:44
Payroll done right — PF, ESI and TDS
Ramesh Kumar on an ₹18,000 basic. Process the month and gross, PF, ESI and TDS are computed for every active employee at once — payslip out, statutory dues already posted to your ledger.
Watch on YouTube → EP 27 2:08
Every tyre by its serial
After diesel, tyres are your biggest running cost — ₹30,000 each, maybe 80,000 km. MRF, Apollo, JK, CEAT and Bridgestone come pre-loaded, so registering one against its own serial takes a moment.
Watch on YouTube → EP 28 2:56
Buy tyres the right way — 3-way match
₹1.8 lakh of rubber, bought in three checked steps: a PO that locks once approved, a goods receipt where you punch in six serials off the sidewalls, and six tyres minted into the register — each traceable for life.
Watch on YouTube → EP 29 2:19
Only pay for what you got
The vendor bill lands at ₹2,30,400 with GST. The three-way match checks it against what you ordered and what actually arrived — every line green — and approving it posts the purchase voucher to your ledger.
Watch on YouTube → EP 30 1:51
Fit them, and track every position
MRF-001 to the front-left at 45,000 km, MRF-002 to the front-right. From that moment every kilometre the truck runs is credited to those exact tyres — so you learn which position wears fastest, and what each costs per km.
Watch on YouTube →Every topic, and where it’s covered
The full map of the guide. Topics already covered link straight to the episode.
25 of 51 topics are filmed so far. The rest are outlined here and being recorded — the written summary is accurate today, the video is not yet made.
Start here — the core loop
#01 Not filmed yet
The whole loop in 60 seconds
See one consignment carry itself from booking to GST — the fastest way to understand what DigiTransito is.
#whole-loop #02
#02
Sign up & set up your workspace
Your own workspace in minutes — company, branch, a customer and an LR book, and you’re ready to book.
#sign-up-setup #03
#03
Book your first LR
The everyday booking, done in seconds — with the freight rate filled in from your contract, no guessing.
#book-first-lr #04
Move it: pickup → transit → delivery + POD
Track the load end to end, share a no-login tracking link, and capture proof of delivery on the driver’s phone.
#pickup-transit-delivery #05
Invoice & GST — done for you
A branded GST invoice with CGST/SGST or IGST decided automatically — you never pick a tax rate.
#invoice-gst #06
Get paid & your books update themselves
Record a payment in one voucher and the double-entry posts itself — no separate accounting, no Tally re-entry.
#get-paid-books #07
#07
Your dashboard & reports
The business at a glance, and one-click reports — outstanding, party statement, trial balance, P&L.
#dashboard-reports #08 Not filmed yet
Grows with you: fleet, people & more
One system for a single truck or a thousand — fleet, payroll, CRM and a customer portal unlock as you grow.
#grows-with-you #49 Not filmed yet
Your first day, guided
A guided setup wizard that provisions your branch, stations, LR book and a sample customer — with an end-to-end checklist.
#getting-startedSetup & masters
#09 Not filmed yet
One party, every role — and subledgers
A single record works as consignor, consignee, agent or broker — and subledgers track informal transporters with no formal partner.
#parties-subledgers #10
#10
Rate contracts — price without guessing
Set your rates once, and every booking prices itself — on both what you charge and what you pay.
#rate-contracts #11
#11
Branches & GST (even if unregistered)
Your branch’s GST state decides the tax automatically — and if you’re not registered, leave it blank and everything still works.
#branches-gst #12 Not filmed yet
Users, roles & who-sees-what
Add your team and control exactly what each person can view, add, edit or delete — down to their branch.
#users-roles #13 Not filmed yet
Your chart of accounts, ready day one
Accounts, groups, ledger types and TDS sections come pre-loaded, so your books work from the very first voucher.
#chart-of-accountsTransport, in depth
#14 Not filmed yet
Part-loads — many LRs on one truck
Run a part-load with several consignments on one manifest, each tracked separately, with exactly what was loaded.
#part-loads #15 Not filmed yet
Branch-to-branch: internal transit
Move goods between your own godowns before final delivery, keeping the full LR trail intact.
#internal-transit #16
#16
Arrival check — shortage & damage
Record short or damaged packages at arrival, before delivery — so a claim meets facts, not an argument.
#arrival-shortage-damage #17 Not filmed yet
Delivery & DACC for high-value loads
Send loads out with POD, and route valuable consignments through a manager approval before release.
#delivery-dacc #18 Not filmed yet
Crossing inward — border & toll fees
Capture every state-border and toll charge against the trip, so a load’s true cost is complete.
#crossing-inward #19 Not filmed yet
Trip advances, reconciled on return
Give the driver cash against a trip and settle it when he’s back — driver cash stops being a mystery.
#trip-advancesAccounting & GST
#20
The voucher — never touch a ledger
Every financial event is one simple voucher, and the balanced double-entry is written for you.
#vouchers #21
#21
Purchase voucher with TDS built in
Enter a bill and TDS under 194C is worked out, aggregated per vendor per year, with statutory alerts.
#purchase-tds #22 Not filmed yet
Track third parties without partners
Mark an account “subledger required” and every payment is tagged to who — pull a full statement without a formal record.
#subledger-accounts #23 Not filmed yet
Cheques & bank reconciliation
Track every cheque, import your bank statement, and match it to your vouchers line by line.
#cheques-bank-recon #24
#24
Trial balance, P&L & balance sheet — live
Real financials any moment, not three months after year-end — exported clean for your CA.
#financial-statements #25 Not filmed yet
GSTR-1, 3B & 2A reconciliation
Returns built from the invoices you already raised, and 2A reconciliation to claim every input credit you’re owed.
#gst-returns #26 Not filmed yet
Day book, cash & bank book, statements
Running-balance books and a party statement, all from live vouchers — trace any rupee.
#books-statementsFleet & vehicles
#27
Add a truck & never miss a renewal
Insurance, permit, fitness and PUC dates in one place, with reminders before any of them lapse.
#vehicle-compliance #28
#28
Fuel & diesel — down to your own pump
Log every fill against the truck, run your own pump as a stock ledger, and spot the vehicle burning your margin.
#fuel-diesel #29
#29
Trips — what each truck really earns
Distance, mileage, empty runs and every expense on one record — so you see real profit, truck by truck.
#trips #30
#30
Maintenance, job cards & loan EMIs
Service schedules, job cards that close into history, and vehicle-loan EMIs — the full cost of owning a truck.
#maintenance-emi #31
#31
Hired-in & rented-out vehicles
Record trucks you hire or rent out, and settle them straight into your books with a voucher made for you.
#vehicle-rentals #32 Not filmed yet
FASTag, e-challans & the fleet dashboard
FASTag tolls, e-challans paid to a voucher, daily checklists, and every truck’s status on one screen.
#fastag-echallan-fleetTyres
#33
Buying tyres right — 3-way match
Purchase order, goods receipt and vendor bill matched with tolerance — you pay only for what you ordered and got.
#tyre-procurement #34
#34
Fit, rotate & inspect — safely
Fit tyres to the right axle position, track every rotation, and inspect for safe tread with a photo.
#tyre-fit-inspect #35
#35
Tyre intelligence — cost-per-km & more
Cost-per-kilometre, retreads, wear projection, a full lifecycle and a vendor scorecard — real money out of tyres.
#tyre-intelligencePeople, stock, sales & portal
#36
#36
Staff, attendance & statutory payroll
Run payroll with PF, ESI, TDS and the 87A rebate worked out — payslips and filing registers included.
#payroll #37
#37
Spare-parts stock & warehouse receipts
Keep spares as stock with in/out, and log goods you hold for customers with warehouse receipts.
#inventory-warehouse #38
Win more work — leads & quotations
A lead board with follow-ups, one-click convert to customer, and multi-lane quotes that become a rate contract on acceptance.
#crm-quotations #39
#39
Orders & indents — ask to truck
Capture a customer’s order, turn it into an LR, and raise indents to place a vehicle — with blanket orders burning down.
#orders-indents #40 Not filmed yet
Give your customer their own login
A mobile-first portal where customers track shipments, pull PODs, see what they owe and raise orders — your phone goes quiet.
#customer-portalReports, documents & platform
#41 Not filmed yet
Control what each person sees
Curate which reports and dashboards each role gets, and scope a report to a single branch.
#report-control #42 Not filmed yet
Bring your data in, take any doc out
Friendly import templates to move in from spreadsheets, branded PDF/Excel everywhere, and one Documents library.
#import-export-docs #43 Not filmed yet
Your data is yours — and only yours
Your records are walled off at the database itself — not just hidden in the app. No other company can ever see them.
#data-isolation #44 Not filmed yet
Two-factor login & a full audit trail
Turn on two-factor login, and see who changed what — with the exact before and after of every edit.
#mfa-audit #45 Not filmed yet
In your language, on your phone
The whole system in English, Hindi, Marathi or Gujarati, and every screen folds into clean mobile cards.
#languages-mobile #46 Not filmed yet
Plans, usage & control of cost
See your plan and usage live, upgrade in-app, and scale back any time — nothing is ever deleted.
#plans-usage #47
#47
Alerts that reach you, anywhere
In-app, email, SMS and WhatsApp alerts — and automatic sweeps that warn you before an e-way bill or a document expires.
#notifications #48 Not filmed yet
Stay compliant on autopilot
Three compliance lenses — LR, vehicle and accounting — surface what needs attention, with decisions logged.
#compliance-dashboards #50 Not filmed yet
Make it yours — your brand everywhere
Your logo and identity on invoices, PODs, the customer portal and every printed document.
#branding #51 Not filmed yet
Notes on any record
Leave notes on any record so your team shares context — the small things that keep a busy office in sync.
#notes-collaboration Get started
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