EP 01 3:04
Set up your workspace
Your workspace ready to book in one sitting — company details, a GST-registered branch, the stations you run between, and the LR book every consignment draws its number from.
Watch on YouTube →The video guide
Learn every part of DigiTransito
Short, plain guides to the whole system — booking to GST, and every module behind it. Made to be self-explanatory, so you never need a demo to get started.
157 episodes are live — 3 hr 49 min covering one consignment from booking to money in the bank, and then the rest of a transport business: fleet and tyres, GST returns, payroll, sales, and a portal your customers serve themselves from. The series is complete — every episode is published.
DigiTransito: The Complete Guide
It starts with one real consignment — Mumbai to Pune — carried through every stage by the same people you’d have in your own office, and the books it leaves behind: a rate contract, the vouchers, TDS on a supplier bill, and a profit figure you can prove. From there it widens into the rest of the business — setting the whole thing up, compliance dates, cost per kilometre, GSTR-1 and 3B, bank reconciliation, the sales pipeline, payroll, spares, warehousing, the reports your accountant asks for, a self-service customer portal, and every tyre by its serial down to what it costs per kilometre. Nothing is staged. The opening run is one continuous story, each episode picking up where the last left off; the later ones stand alone, but they are all recorded against the same live workspace, so the numbers carry across.
EP 02 1:56
Book your first LR
The everyday booking, start to finish — consignor, consignee, packages and freight — with the LR number drawn for you from the book.
Watch on YouTube → EP 03 2:22
Hire a truck and dispatch
Add a vehicle and a driver, hire a truck from an owner at an agreed rate, and send the load on its way — both sides of the margin recorded as you go.
Watch on YouTube → EP 04 1:33
Deliver and close the loop
Confirm the delivery and raise a GST invoice from the same consignment — nothing re-typed, and the tax split decided for you.
Watch on YouTube → EP 05 1:53
Collect the payment
Record what the customer paid in one voucher — the double-entry posts itself and the outstanding falls to zero. No separate accounting step.
Watch on YouTube → EP 06 2:05
Collect the goods — pickup manifest
Pick the consignment up from the customer’s door onto a pickup manifest — the first leg of a longer, multi-stage trip.
Watch on YouTube → EP 07 2:25
The long haul — inter-city transit
Put the consignment on an inter-city transit with the vehicle, the driver and the hire cost filled in from the owner’s contract.
Watch on YouTube → EP 08 1:46
Arrival check
Confirm what actually arrived at the destination branch — packages, shortage, damage — before anything goes out for delivery.
Watch on YouTube → EP 09 1:46
Out for delivery
Load the day’s consignments onto a delivery manifest and send them out for the last mile, each one still tracked on its own.
Watch on YouTube → EP 10 2:17
Delivered, POD and auto-invoice
Capture proof of delivery, and watch a To-Pay consignment invoice itself the moment it lands — closing the loop it opened in Episode 2.
Watch on YouTube → EP 11 2:16
Settle the payment — the loop closes
One receipt settles two open invoices at once. Post it and the double-entry writes itself — cash up, the customer’s balance down, outstanding to zero, without a single journal line.
Watch on YouTube → EP 12 2:36
Set a rate contract — freight fills itself
Agree the price once — ₹6 a kilo on the lane you run every week — and the next booking prices itself. The manual rate you typed in Episode 2, now on autopilot.
Watch on YouTube → EP 13 1:57
Record a non-cash cost — journal voucher
Your truck loses value every month even though no cash leaves the account. Book it as a journal voucher — debits must equal credits before Save even switches on — and your P&L shows the real margin.
Watch on YouTube → EP 14 2:20
Supplier bills & TDS — purchase voucher
A garage bills you ₹5,000 on credit. Enter it once and the 194C deduction is worked out for you — ₹100 held back, ₹4,900 payable, and the TDS parked ready to deposit. No calculator, no spreadsheet.
Watch on YouTube → EP 15 2:34
See where you stand — reports & P&L
No month-end scramble: the party ledger closes at zero, the trial balance ticks Balanced to the paisa, and the P&L shows a real ₹4,000 profit — every figure built from the work of the previous episodes.
Watch on YouTube → EP 16 1:52
Track every truck’s papers
Insurance, PUC, fitness, permit — enter each expiry once and Compliance Alerts counts them down across the whole fleet, sorted by urgency. The new truck’s pollution check is already flagging critical, in red.
Watch on YouTube → EP 17 1:49
Log a trip, see the mileage
Odometer in, odometer out — 148 km worked out for you — and the 30 litres you filled becomes a mileage figure on its own. Log every run and the thirsty trucks and weak lanes stop hiding.
Watch on YouTube → EP 18 1:43
Capture a lead — the sales pipeline
Sunrise Textiles rang about regular Mumbai–Pune loads worth ₹50,000 a month. Capture it as a lead, then drag the card from New to Converted on a Kanban board. No sticky notes, no forgotten call-backs.
Watch on YouTube → EP 19 2:01
Quote and win the business
Not a number on WhatsApp — a branded PDF quotation emailed to the customer at ₹6,000 a trip on the Andheri–Pune lane. The quote flips to Sent, so you have a record of what you offered and when.
Watch on YouTube → EP 20 2:24
Revise a quote without losing the thread
They want a sharper rate. Revise, and version 1 is superseded rather than lost — ₹6,000 on record, ₹5,500 sent fresh. Drafts can be edited; a sent quote locks. You always know which number stands.
Watch on YouTube → EP 21 1:22
Stock your stores before you run out
Running out of consignment note books mid-day means a truck that cannot leave the yard. Set the reorder point at five and the top-up at fifty, and every stock movement counts down to the flag for you.
Watch on YouTube → EP 22 2:10
From order to booking, in one click
Capture what a regular customer promised — 40 packages, 8 tonnes, Mumbai to Pune — then Create LR from Order carries the party, route and freight type across. The order closes itself as Fulfilled on delivery.
Watch on YouTube → EP 23 1:37
What the truck really costs
Log a ₹6,500 engine service in Fleet and it posts itself as a Vehicle Maintenance expense in your P&L. Entered once, landing in both the fleet record and the books — or routed via your accountant, if you prefer.
Watch on YouTube → EP 24 1:29
Cost per kilometre
120 litres at ₹95 logged against the truck, and the Vehicle Running Cost report rolls fuel and maintenance into the one number that decides whether a rate is worth taking.
Watch on YouTube → EP 25 1:23
Papers never a surprise
The PUC expires in four days and it is already red on the Compliance Alerts board. Renew it in the one place the date lives, and the countdown moves on to insurance, then fitness.
Watch on YouTube → EP 26 1:44
Payroll done right — PF, ESI and TDS
Ramesh Kumar on an ₹18,000 basic. Process the month and gross, PF, ESI and TDS are computed for every active employee at once — payslip out, statutory dues already posted to your ledger.
Watch on YouTube → EP 27 2:08
Every tyre by its serial
After diesel, tyres are your biggest running cost — ₹30,000 each, maybe 80,000 km. MRF, Apollo, JK, CEAT and Bridgestone come pre-loaded, so registering one against its own serial takes a moment.
Watch on YouTube → EP 28 2:56
Buy tyres the right way — 3-way match
₹1.8 lakh of rubber, bought in three checked steps: a PO that locks once approved, a goods receipt where you punch in six serials off the sidewalls, and six tyres minted into the register — each traceable for life.
Watch on YouTube → EP 29 2:19
Only pay for what you got
The vendor bill lands at ₹2,30,400 with GST. The three-way match checks it against what you ordered and what actually arrived — every line green — and approving it posts the purchase voucher to your ledger.
Watch on YouTube → EP 30 1:51
Fit them, and track every position
MRF-001 to the front-left at 45,000 km, MRF-002 to the front-right. From that moment every kilometre the truck runs is credited to those exact tyres — so you learn which position wears fastest, and what each costs per km.
Watch on YouTube → EP 31 2:03
No bald tyre, ever
Tread measured at 1.5 mm, condition Worn. Go to fit that tyre and DigiTransito stops you cold — at or below the 1.6 mm legal minimum. Not a warning you can click past; a hard stop, straight from the inspection you logged.
Watch on YouTube → EP 32 1:38
Rotate to last longer
The front pair scrubs on every turn, the drive pair grinds under power. Swap MRF-001 and MRF-002 across the axle and both positions update in the register, so no tyre loses track of where it has been.
Watch on YouTube → EP 33 2:03
Retread instead of scrapping
The tread is gone but the casing is sound. Retread it for ₹8,000 against ₹30,000 for new — ₹22,000 saved on one casing, with the purchase voucher posted to Tyre & Tube as you save.
Watch on YouTube → EP 34 1:32
Your whole tyre position
Seven tyres in all, five on the shelf and two on the truck, and ₹2,30,400 of rubber bought and three-way matched — your entire tyre position on one screen, without opening a report.
Watch on YouTube → EP 35 2:00
What a tyre really costs per km
Accrue the quarter's 15,148 km from your trips to the tyres that actually ran them, and the answer comes out at ₹1.98 a kilometre. Not the sticker price — what that rubber really costs on the road.
Watch on YouTube → EP 36 1:40
One tyre, its whole life
Pick a serial and its whole life opens up: bought for ₹30,000, fitted, now front-right, 15,000 km run at ₹1.98/km, with every event in order underneath. Not one tyre is a mystery.
Watch on YouTube → EP 37 1:46
Count what you actually have
The system says five spares; you walk the store and find four. The stock-take names the missing serial — before the next audit, and before it is quietly written off.
Watch on YouTube → EP 38 1:46
Wear projection — replace on your terms
Two tread readings — 14 mm when new, 5 mm at 60,000 km — and DigiTransito works the wear rate: about 5,700 km left before the legal minimum. Weeks of warning instead of a blowout on the shoulder.
Watch on YouTube → EP 39 1:45
A scorecard for every tyre vendor
Every line matched, no price variance, delivered on time — a running scorecard on each tyre vendor built from your own orders and bills, with a reorder flag before a truck ever waits on a tyre.
Watch on YouTube → EP 40 1:44
Enter your opening tyre stock
You do not start with an empty store. Enter the rubber you already own as opening stock — no supplier bill, no voucher, your books untouched — so the count is real from day one.
Watch on YouTube → EP 41 2:09
Move a tyre, or retire it
Send a spare to the Pune depot and both branch counts move on their own. Scrap one for good and it leaves the active register but keeps its history, so your cost-per-km stays honest.
Watch on YouTube → EP 42 1:36
Opening balances — start from real numbers
Cash in the drawer, trucks already paid for, and the capital that funded them. Enter the starting figures once — ₹50,000 cash, ₹8 lakh of trucks, ₹8.5 lakh of capital, debits equal credits — and every report tells the real story.
Watch on YouTube → EP 43 1:30
Cash to bank — contra entries
Banking the week's takings: ₹40,000 out of Cash on Hand and into the HDFC current account in a single line. Cash drops, bank rises, and both books stay in step.
Watch on YouTube → EP 44 1:28
Adjust a bill with a credit note
Goods arrived damaged, so you agree ₹500 off. A credit note reduces what the customer owes and the freight income to match — and the original invoice stays untouched, every rupee still traceable.
Watch on YouTube → EP 45 1:23
Who owes you, and for how long
One live list of who owes you and for how long. ₹18,000 from Deccan Roadways sits in the 0–30 day column and moves right as it ages, so a glance tells you who to chase first. Flip it for payables.
Watch on YouTube → EP 46 1:27
GSTR-1 from your own invoices
The month's invoices compiled into the return's own shape — B2B, B2C and reverse charge — with ₹80,000 of taxable value and ₹6,000 of tax tying out to the rupee. Export to Excel for the portal.
Watch on YouTube → EP 47 1:23
GSTR-3B — the monthly summary
The short summary you actually file and pay against, built from the same invoices as GSTR-1 so the two always agree. Reverse-charge freight stays out of the outward box, because there the customer pays the tax.
Watch on YouTube → EP 48 1:18
Reconcile the bank in one click
Import the statement and press Auto-Reconcile. DigiTransito finds the ₹40,000 deposit against the contra entry where you banked that cash, and ties the line off for you.
Watch on YouTube → EP 49 1:29
Truck loans and every EMI
Most trucks on Indian roads run on finance. Enter ₹15 lakh at 11% over 36 months and the schedule builds itself — 36 instalments of about ₹49,000, each split principal and interest, the balance falling month by month.
Watch on YouTube → EP 50 1:29
FASTag — where the toll money went
One tag per truck. A ₹10,000 recharge, then Vashi, Khalapur and Talegaon deducted one by one down to ₹8,910 — so toll money stops vanishing, and a low-balance alert warns you before the tag runs dry.
Watch on YouTube → EP 51 1:22
Log a challan, pay it to your books
An overloading challan for ₹2,000 goes on the register the day it arrives. Hit Pay, choose the bank and Fines & Penalties, and the payment voucher posts itself and links back to the challan.
Watch on YouTube → EP 52 1:19
Your whole fleet at a glance
Two trucks active, services up to date, no tags running low, one challan still unpaid — and the dashboard does not merely count it, it puts that pending challan in front of you, ready to settle.
Watch on YouTube → EP 53 1:22
Your own diesel pump, litre by litre
Buying by the tanker only saves money if nothing leaks. Issue 350 litres at ₹90 to a truck and driver against the odometer, and the tank falls from 5,000 to 4,650 on the spot.
Watch on YouTube → EP 54 1:18
Onboard staff once
Suresh Patil, Driver, ₹18,000 basic, joined today. One record, and his attendance, his leave and his monthly salary all run off it — no re-typing, no scattered spreadsheets.
Watch on YouTube → EP 55 1:20
A month of attendance in one grid
Every person down the side, every day across the top. Mark all present in one click and change only the exceptions — and the month flows straight into the salary run, so nobody's pay is guessed at.
Watch on YouTube → EP 56 1:22
Give customers their own portal
They stop ringing you. Customers sign in on a phone and follow LR 1005 from booking to delivery themselves, and pull their own invoices — paid and outstanding — without troubling your office.
Watch on YouTube → EP 57 1:15
Let customers raise their own orders
Better than watching: they hand you work. The customer raises the order on their phone — Mumbai to Pune, 60 packages, 6,000 kg — and it lands in your order book ready to assign a truck.
Watch on YouTube → EP 58 1:13
Customer 360 — the whole story
Their outstanding, their live consignments and any open quotes or contracts, gathered on one screen. Walk into the call knowing exactly where you stand, instead of hunting across five screens.
Watch on YouTube → EP 59 1:14
Never lose a lead
Konkan Cement wants regular Pune runs, about ₹2.5 lakh a month. Capture it the moment the phone rings, then slide the card from New to In Progress to Converted as the deal moves.
Watch on YouTube → EP 60 1:11
Quote fast, win the load
A rate request becomes a branded, itemised quotation in about a minute — ₹42,000 a trip on the Mumbai–Pune lane — and when the customer accepts, one click turns it into a rate contract.
Watch on YouTube → EP 61 1:10
Close the deal, watch it update
Accept the quote, turn the lane into a live contract, and the rate you promised becomes the rate that bills. The dashboard follows on its own: 100% win rate, ₹42,000 accepted, ₹4.8 lakh still open.
Watch on YouTube → EP 62 1:09
Never run out of a part
Oil, filters, brake pads and coolant, each with its purchase rate and HSN so stock and GST line up. ₹76,000 of parts on hand, and two items already below reorder level, flagged before a job stalls.
Watch on YouTube → EP 63 1:15
Turn your godown into income
Spare space in the godown is a second income. Log 100 cartons in at 500 sq ft and ₹5 a day, and storage charges tick up for every day the goods sit there, ready to bill when the customer collects.
Watch on YouTube → EP 64 1:08
Indents — never drop a load
Some days the loads outnumber your lorries. Raise an indent — three vehicles, Mumbai to Pune, ₹42,000 a trip — and DigiTransito tracks how many are still to arrange, so nothing is quietly dropped.
Watch on YouTube → EP 65 1:14
Every renewal, at a glance
One lapsed insurance can pull a lorry off the road or cost you at a checkpoint. Every paper on every vehicle, sorted by urgency — one already expired, one critical this week — so you renew before it bites.
Watch on YouTube → EP 66 1:13
Run payroll in one click
Pick the branch and the month, point at the salary account, and process. ₹36,000 of gross becomes ₹34,065 net with PF, ESI and TDS worked out, and the PF and ESI registers ready to file.
Watch on YouTube → EP 67 1:13
Log a service, schedule the next
A general service at ₹8,500 to Sharma Auto Works, logged against the exact odometer reading, with the next one already scheduled. Over time that becomes a true running cost for every lorry you own.
Watch on YouTube → EP 68 1:13
Every report your business needs
Twenty operational reports, and every one your accountant asks for — ledgers, day book, trial balance, P&L, balance sheet and the GST returns. More than sixty in all, one click each, on live data.
Watch on YouTube → EP 69 1:09
Bring your data in from Excel
Nobody should retype 500 parties. Bring your customers, lorry owners, brokers and agents in from a spreadsheet with a ready-made template for each, then your opening balances and chart of accounts.
Watch on YouTube → EP 70 1:09
Nothing happens without a trace
Every create, edit and delete across the business, stamped with who did it. Open any change and see the exact fields before and after — a voucher moving from draft to posted. Nothing touches your books untraced.
Watch on YouTube → EP 71 1:10
Alerts that reach you in time
The urgent rises to the top in red: an insurance already expired, another due in eleven days, an EMI coming up — alongside a new order from a customer's portal, a ₹40,000 payment landed, and a part running low.
Watch on YouTube → EP 72 1:18
Rate intelligence — your winning price
On Mumbai–Delhi you quote around ₹87,000 and win at ₹84,000, and two leads walked away because the rate was too high. On Nagpur you have quoted ₹57,000 and won nothing. Price with data, not a gut feeling.
Watch on YouTube → EP 73 1:11
A welcome, not a blank screen
No blank screen on day one. The guided flow creates your first branch, stations and LR book so you can book straight away — or load sample data in one click and click around before entering anything of your own.
Watch on YouTube → EP 74 1:14
Your company on every document
Your registered name, your 15-digit GSTIN and your PAN, set once and carried onto every LR, bill and voucher. That GSTIN is not a label — its state code is what decides CGST+SGST or IGST on every invoice.
Watch on YouTube → EP 75 1:13
A branch for every location
Each location keeps its own books, its own invoice numbering and its own GST registration. Set the branch GST state and every bill from it splits itself — CGST+SGST within Maharashtra, IGST beyond it.
Watch on YouTube → EP 76 1:09
Map your network once
Every LR has a from and a to. Map your stations, zones, areas and godowns once — add Nashik under Mumbai and it is instantly an option on every booking, pickup and delivery. No re-typing a town name again.
Watch on YouTube → EP 77 1:18
Set a product once, it taxes itself
Add Auto Parts with HSN 8708 and 9% CGST / 9% SGST / 18% IGST, and every invoice line for that commodity taxes itself — onto the bill and into your GSTR return, with no manual tax entry.
Watch on YouTube → EP 78 1:11
Who can do what — roles & permissions
Your accountant should not edit consignments and your booking clerk should not touch the bank. Build a Branch Operator role across 150-odd features, and the app hides what they cannot use — on the screen and on the server.
Watch on YouTube → EP 79 1:07
Add your team, safely
Priya gets her own login, the Branch Operator role, and access to the Mumbai branch only. She sets her own password from an email invite — no shared logins, and she sees only her branch's data from her first click.
Watch on YouTube → EP 80 1:16
One master for everyone you deal with
Customers, lorry owners, brokers and agents in one place. Add Bharat Traders with 30 days credit and their receivable account is created and wired in behind the scenes — no separate accounting setup.
Watch on YouTube → EP 81 1:12
Lock your cost on both sides
You already fix what the customer pays. An owner contract fixes what you pay the lorry owner — ₹4,500 a trip on Mumbai–Pune — so the hire fills itself in and your margin is locked before a wheel turns.
Watch on YouTube → EP 82 1:17
One screen, your whole system
When to auto-invoice, how your financial year runs, and statutory rates pre-set to Indian norms — PF at 12%, ESI, the wage ceilings — which payroll reads on its own, so every salary run is compliant.
Watch on YouTube → EP 83 1:14
Numbers you control — LR books
An LR number is a legal document number: it cannot repeat or go missing. Register 2001 to 2500 for your Mumbai branch and every consignment draws from it in strict order — no duplicates, no gaps.
Watch on YouTube → EP 84 1:27
Book a consignment, start to finish
Andheri to Pune, 30 bags, 600 kg at ₹9 a kilo — freight fills itself at ₹5,400. When a contract matches the route the rate locks grey, and keying a one-off means flipping Override and giving a reason that is written to the record.
Watch on YouTube → EP 85 1:36
Every extra cost, itemised
₹150 risk cover, ₹300 loading, ₹150 unloading on top of ₹5,400 freight — the total climbs to a clean ₹6,000, every rupee itemised, and that is exactly what the invoice bills. Nothing leaks between the trip and the bill.
Watch on YouTube → EP 86 1:26
Many LRs, one lorry
The picker offers only consignments waiting at Andheri, so you cannot load the wrong one. Put two on one lorry and their packages and weight roll into the manifest total — and the same screen runs pickups, transits and delivery.
Watch on YouTube → EP 87 1:25
Move stock across your network
Goods hopping between your own godowns is not a customer delivery — no hire, no billing, just your stock moving, fully tracked. The picker offers only what is actually at Mumbai, so you cannot transit what is not there.
Watch on YouTube → EP 88 1:34
Deliver on a verbal go-ahead, safely
“Go ahead, I will send the paperwork later” cannot live in someone's memory. On a DACC booking you log who approved, by what channel and when, with the scan attached — so a favour never becomes a dispute you cannot win.
Watch on YouTube → EP 89 1:31
Capture every toll and checkpost
₹1,200 at Vadape Toll Plaza, with the receipt number off the slip, tied to the Mumbai–Pune transit it happened on. And an honest note in the episode: this does not post to your books by itself — that is a deliberate second step.
Watch on YouTube → EP 90 1:25
Cash to the driver, fully tracked
₹3,000 to Ramesh for the Mumbai–Pune run, tied to that trip and that lorry. It sits at Pending — a live claim on the driver — until he is back and it is settled against his actual spend.
Watch on YouTube → EP 91 1:33
One bill, many consignments
Pick the customer and add every consignment for them at once; packages, weight and freight total server-side at ₹53,400 so the numbers cannot be quietly fudged. Freight runs on reverse charge, which the invoice reflects.
Watch on YouTube → EP 92 1:30
The LR journey, watched for you
Eight states from Booked to Delivered, most of them derived from the manifest the LR is riding, so nobody updates a field by hand. Only receipt and delivery are journalled forever — an audit trail that outlives any manifest.
Watch on YouTube → EP 93 1:37
Your books, ready on day one
Most software hands you an empty accounting system and wishes you luck. Your chart of accounts arrives complete — every ledger head a transport business needs, grouped and ready for the first voucher.
Watch on YouTube → EP 94 1:32
A bank is just an account
A new expense head, a new bank account — both live in the same place, because a bank is simply an account with a balance, not a separate world to manage.
Watch on YouTube → EP 95 1:32
Track anyone, no enterprise setup
The casual transporter, the one-off agent, a local contact — none of them need a full master record. A subledger tracks them under an existing account, so you can pull a statement for someone you never formally onboarded.
Watch on YouTube → EP 96 1:40
The quiet machinery behind every voucher
Ledger types decide which accounts count as parties; adjustment types and TDS sections classify the rest. It is the layer nobody thinks about, and the reason the vouchers above it can fill themselves in.
Watch on YouTube → EP 97 1:37
Record a payment in plain words
When the customer clears their bill you record a receipt in plain language — who paid, how much, against which invoice — and DigiTransito turns that single entry into balanced double-entry on its own.
Watch on YouTube → EP 98 1:31
Pay a bill, books stay balanced
Money comes in, money goes out. The payment voucher is the mirror of the receipt: record what left and to whom, and the ledgers move themselves, with the party's balance falling to match.
Watch on YouTube → EP 99 1:35
Move your own money between banks
Not every rupee that moves is a customer payment. An NEFT or IFT entry shifts your own money between your own accounts — to cover a cheque, or to fund a branch — and keeps both sides traceable.
Watch on YouTube → EP 100 1:28
Cash to bank, and back
You collect cash on delivery and bank it; you draw cash out for the office. A contra records each move in one line, so your cash box and your bank never drift apart.
Watch on YouTube → EP 101 1:34
Move a number, no cash
Some entries involve no money at all — fixing a misposting, booking depreciation, accruing an expense. A journal voucher moves the number, and will not save until debits equal credits.
Watch on YouTube → EP 102 1:34
TDS that calculates itself
A garage, a tyre dealer, a transporter bills you, and you owe a slice of tax to the government on that payment. Book the cost, set 2% under section 194C, and the deduction and the net payable are worked out for you.
Watch on YouTube → EP 103 1:26
Write off the small stuff
After a customer pays you are sometimes left with ₹15 — a rounding difference, a short payment you will never chase. Kasar clears it properly instead of letting it clutter your books forever.
Watch on YouTube → EP 104 1:32
Fix a bill, keep the trail
An overcharge, a short delivery, a discount agreed after the fact. You cannot quietly edit the invoice — that breaks the audit trail — so a credit note reduces what is owed and leaves the original standing.
Watch on YouTube → EP 105 1:31
Charge what you are owed
The mirror of a credit note. Detention for waiting time, an extra service, a penalty — when the customer owes more than the original bill, you raise a debit note rather than reopening it.
Watch on YouTube → EP 106 1:21
Your books, always live
Because every voucher is balanced double-entry, the statements are live and correct at any moment — starting with the trial balance, the proof that your whole ledger foots to the paisa whenever you ask.
Watch on YouTube → EP 107 1:13
Every rupee, in order
The day book is your complete daily diary of money — every voucher, every entry, in the exact order it happened — with the cash book and bank book running the same way for each account.
Watch on YouTube → EP 108 1:18
Who owes what, at a glance
The most important question in any business, both ways round: every unpaid invoice and every unpaid bill, aged and totalled, so you always know where your cash is tied up.
Watch on YouTube → EP 109 1:19
Your financial cockpit
Every voucher, invoice and payment flows into one screen — the whole health of the business, updating in real time as you work.
Watch on YouTube → EP 110 1:27
Every leaf accounted for
Most transport businesses still pay by cheque, and a loose leaf is a real risk. The register accounts for every number in the book, so a missing or duplicated cheque cannot hide.
Watch on YouTube → EP 111 1:27
Match the bank, line by line
The final check on your books is the bank's own statement. Import it and match line by line against what you recorded — the answer to “do my records match what the bank actually did?”
Watch on YouTube → EP 112 1:25
Big money, a second signature
Once others enter vouchers for you, you want a safety net on the big ones. Set a threshold and any payment above it must be signed off by a named role before it can post.
Watch on YouTube → EP 113 1:24
Every lorry, a full profile
Not just a number plate — its papers, its loan, its fitness and permit dates. Everything needed to keep that lorry legal, funded and earning.
Watch on YouTube → EP 114 1:22
Lorries and drivers, linked
Each driver gets a proper record — licence, expiry, medical fitness — and is assigned to a lorry as its primary driver, so an expired licence never quietly puts your lorry at legal risk.
Watch on YouTube → EP 115 1:22
Keep every lorry legal
A lapsed permit is one traffic stop from a fine or an off-road lorry. Insurance, fitness, permit, road tax and pollution are all watched, and flagged long before they expire.
Watch on YouTube → EP 116 1:23
Hire in, rent out
When your own lorries are full you hire one in; when one sits idle you rent it out. Both are agreements with rates and terms, and both settle straight into your books.
Watch on YouTube → EP 117 1:25
No forgotten fine
An e-challan left in a drawer quietly doubles — or blocks a fitness renewal later. Record a ₹1,500 overspeeding fine against the lorry, and track it through to a payment that posts itself.
Watch on YouTube → EP 118 1:20
Run your fleet, don't chase it
Every lorry, trip, litre of fuel, fine and renewal rolls up onto one screen — the complete state of the fleet, so you run it instead of chasing it.
Watch on YouTube → EP 119 1:18
Give your parts a home
Filters, brake pads, engine oil. First decide where they live — your stores — and how they are organised, your categories. Everything else hangs off that.
Watch on YouTube → EP 120 1:19
Turn parts into controllable stock
Every part becomes an item with its own code, unit, price and reorder levels — the catalogue that turns a pile of spares into stock you can actually control.
Watch on YouTube → EP 121 1:18
Value it, reorder it
How many items you stock, how much cash is sitting on your shelves, and what needs attention right now — the whole parts store summarised on one screen.
Watch on YouTube → EP 122 1:16
Bill for every day of storage
Many transporters hold a customer's cargo for a few days before onward delivery. Track the warehouse, what is in it, and the storage fees it earns — space you were not using, on the meter.
Watch on YouTube → EP 123 1:13
No hidden bills, no surprises
Your plan and exactly how much of it you are using, always visible. No hidden bills, and no limit you discover the hard way.
Watch on YouTube → EP 124 1:19
Every change, provably yours
A voucher posted, a rate overridden, a record deleted — each logged with the user, the exact time, and the before and after. Tamper-evident, because money and goods deserve that.
Watch on YouTube → EP 125 1:17
Take your data, anytime
Your data belongs to you, not to us. Under India's data protection law you have the right to take it, and this treats that as a promise rather than a fight — one click, everything out.
Watch on YouTube → EP 126 1:18
Do your books actually foot?
A self-check that confirms your ledger is internally consistent — total debit equals total credit across every account — so you find a problem before your CA does.
Watch on YouTube → EP 127 1:14
Every file, findable
Every POD, e-way copy, tyre photo and scanned bill collects in one library, each linked to the record it belongs to. Search by name, filter by module, and separate the attached from the orphaned.
Watch on YouTube → EP 128 1:16
A back-office that never sleeps
While you sleep, scheduled jobs are watching your fleet and your books — so nothing important waits on you remembering to check it.
Watch on YouTube → EP 129 1:14
Health and cost, in the open
Your usage, your messaging spend and any errors, out in the open. Running your business on software, you should be able to see that it is healthy and what it costs.
Watch on YouTube → EP 130 1:13
Bring your own, or use ours
Use the platform's own integrations for external lookups, or plug in your own provider account — built to fit the tools you already trust rather than forcing a switch.
Watch on YouTube → EP 131 1:04
Show only what matters
Not everyone needs every report. Decide exactly which reports and dashboards each role sees, without touching a line of code.
Watch on YouTube → EP 132 0:59
Your company, your colours
The app your team logs into every day can wear your brand, not ours — your logo and colours through the product and onto every document.
Watch on YouTube → EP 133 1:07
Access and security, one place
Who sees what, who may do what, and how they prove it is really them — modules, roles and two-factor login gathered onto a single screen.
Watch on YouTube → EP 134 1:01
One key to anywhere
The fastest way around the product is never to touch the menu. One keystroke opens a command palette that jumps to any screen or record.
Watch on YouTube → EP 135 0:55
Your business at a glance
One screen every morning tells you how the business is doing — no digging, no exporting.
Watch on YouTube → EP 136 0:50
Make your lists your own
Every list bends to how you work: show or hide any column, filter it, and save the view so it is waiting for you next time.
Watch on YouTube → EP 137 0:57
The operations control board
The Home screen is built for the owner; this one is for whoever runs operations day to day — every consignment at a glance.
Watch on YouTube → EP 138 1:08
Never let the money slip
In transport the money you are owed is the easiest thing to lose track of. The accounting compliance lens makes sure you do not.
Watch on YouTube → EP 139 1:02
No surprises at the checkpost
An expired e-way bill can get your lorry detained and cost you a penalty. The LR compliance lens makes sure that never happens by surprise.
Watch on YouTube → EP 140 1:01
Help is built in
Searchable help inside the app, right down to individual fields — so nobody is left wondering how something works.
Watch on YouTube → EP 141 1:01
Alerts on every channel
An alert is only useful if it reaches you. In-app, email, SMS and WhatsApp, chosen per notification and per person.
Watch on YouTube → EP 142 0:51
In your language
Your team should not need English to run your business. The interface relabels live into the language they actually think in.
Watch on YouTube → EP 143 0:48
Light or dark, your way
Working late, or just prefer a darker screen? Appearance is a per-person setting that follows your login.
Watch on YouTube → EP 144 0:56
Invite your customers
Giving a customer their own portal login takes about ten seconds — and that is the whole setup.
Watch on YouTube → EP 145 0:56
Give customers a login
Customers do not want to phone you asking where their shipment is. Give them a login and they follow it themselves, booking to delivery.
Watch on YouTube → EP 146 1:02
What they owe, in the open
Every invoice with its amount and date, what is paid and what is still outstanding, and a one-tap PDF — without anyone calling your accounts desk.
Watch on YouTube → EP 147 1:03
Just a link, no login
Sometimes the customer just wants a link they can check. No login, no app to install — the consignment's live status on a page you can send by WhatsApp.
Watch on YouTube → EP 148 1:05
Every document, branded
Every document the business needs, produced on demand and carrying your brand — LR copies, PODs, invoices, vouchers, payslips and registers, as PDF or Excel.
Watch on YouTube → EP 149 0:56
Customers raise their own work
Your best customers do not just track shipments — they hand you new business from the portal, without a phone call, straight into your order book.
Watch on YouTube → EP 150 1:00
Alerts that reach you
Everything needing your attention finds you in one inbox, instead of being hunted across a dozen screens.
Watch on YouTube → EP 151 1:03
Every report in one place
Dozens of reports, operational and financial, gathered on one page and run against live data — you pick what you need instead of hunting menus.
Watch on YouTube → EP 152 0:59
From a tap to a lorry
The order your customer just raised in their portal is picked up here by your team, and turned into a booking and a placed vehicle.
Watch on YouTube → EP 153 0:57
One customer, every rupee
Everything a single customer owes and every rupee they have paid, laid out as a running statement you can send them when they query it.
Watch on YouTube → EP 154 0:51
The office in your pocket
Your transport business does not live at a desk. Every screen folds into clean mobile cards, so the office works from a phone.
Watch on YouTube → EP 155 1:04
GST filing, the way a transporter files
No weekend with a spreadsheet. GSTR-1 is assembled from the invoices you already raised, in the shape the return wants.
Watch on YouTube → EP 156 1:11
The monthly settle-up
GSTR-1 lists your supplies; 3B is the monthly summary where you actually settle with the department — built from the same data, with reverse charge handled.
Watch on YouTube → EP 157 0:54
Start free in under a minute
Under a minute and not a rupee. No sales call, no demo to sit through, no credit card — your own workspace, live.
Watch on YouTube →Every topic, and where it’s covered
The full map of the guide. Topics already covered link straight to the episode.
47 of 51 topics are filmed so far. The series is finished, so the handful without one are topics it covers only in passing — the written summary is accurate, there is simply no episode of its own.
Start here — the core loop
#01 Not filmed yet
The whole loop in 60 seconds
See one consignment carry itself from booking to GST — the fastest way to understand what DigiTransito is.
#whole-loop #02
Sign up & set up your workspace
Your own workspace in minutes — company, branch, a customer and an LR book, and you’re ready to book.
#sign-up-setup #03
Book your first LR
The everyday booking, done in seconds — with the freight rate filled in from your contract, no guessing.
#book-first-lr #04
Move it: pickup → transit → delivery + POD
Track the load end to end, share a no-login tracking link, and capture proof of delivery on the driver’s phone.
#pickup-transit-delivery #05
Invoice & GST — done for you
A branded GST invoice with CGST/SGST or IGST decided automatically — you never pick a tax rate.
#invoice-gst #06
Get paid & your books update themselves
Record a payment in one voucher and the double-entry posts itself — no separate accounting, no Tally re-entry.
#get-paid-books #07
Your dashboard & reports
The business at a glance, and one-click reports — outstanding, party statement, trial balance, P&L.
#dashboard-reports #08 Not filmed yet
Grows with you: fleet, people & more
One system for a single truck or a thousand — fleet, payroll, CRM and a customer portal unlock as you grow.
#grows-with-you #49
#49
Your first day, guided
A guided setup wizard that provisions your branch, stations, LR book and a sample customer — with an end-to-end checklist.
#getting-startedSetup & masters
#09
One party, every role — and subledgers
A single record works as consignor, consignee, agent or broker — and subledgers track informal transporters with no formal partner.
#parties-subledgers #10
Rate contracts — price without guessing
Set your rates once, and every booking prices itself — on both what you charge and what you pay.
#rate-contracts #11
Branches & GST (even if unregistered)
Your branch’s GST state decides the tax automatically — and if you’re not registered, leave it blank and everything still works.
#branches-gst #12
Users, roles & who-sees-what
Add your team and control exactly what each person can view, add, edit or delete — down to their branch.
#users-roles #13
Your chart of accounts, ready day one
Accounts, groups, ledger types and TDS sections come pre-loaded, so your books work from the very first voucher.
#chart-of-accountsTransport, in depth
#14
#14
Part-loads — many LRs on one truck
Run a part-load with several consignments on one manifest, each tracked separately, with exactly what was loaded.
#part-loads #15
#15
Branch-to-branch: internal transit
Move goods between your own godowns before final delivery, keeping the full LR trail intact.
#internal-transit #16
#16
Arrival check — shortage & damage
Record short or damaged packages at arrival, before delivery — so a claim meets facts, not an argument.
#arrival-shortage-damage #17
#17
Delivery & DACC for high-value loads
Send loads out with POD, and route valuable consignments through a manager approval before release.
#delivery-dacc #18
#18
Crossing inward — border & toll fees
Capture every state-border and toll charge against the trip, so a load’s true cost is complete.
#crossing-inward #19
#19
Trip advances, reconciled on return
Give the driver cash against a trip and settle it when he’s back — driver cash stops being a mystery.
#trip-advancesAccounting & GST
#20
The voucher — never touch a ledger
Every financial event is one simple voucher, and the balanced double-entry is written for you.
#vouchers #21
Purchase voucher with TDS built in
Enter a bill and TDS under 194C is worked out, aggregated per vendor per year, with statutory alerts.
#purchase-tds #22
#22
Track third parties without partners
Mark an account “subledger required” and every payment is tagged to who — pull a full statement without a formal record.
#subledger-accounts #23
Cheques & bank reconciliation
Track every cheque, import your bank statement, and match it to your vouchers line by line.
#cheques-bank-recon #24
Trial balance, P&L & balance sheet — live
Real financials any moment, not three months after year-end — exported clean for your CA.
#financial-statements #25
GSTR-1, 3B & 2A reconciliation
Returns built from the invoices you already raised, and 2A reconciliation to claim every input credit you’re owed.
#gst-returns #26
Day book, cash & bank book, statements
Running-balance books and a party statement, all from live vouchers — trace any rupee.
#books-statementsFleet & vehicles
#27
Add a truck & never miss a renewal
Insurance, permit, fitness and PUC dates in one place, with reminders before any of them lapse.
#vehicle-compliance #28
Fuel & diesel — down to your own pump
Log every fill against the truck, run your own pump as a stock ledger, and spot the vehicle burning your margin.
#fuel-diesel #29
#29
Trips — what each truck really earns
Distance, mileage, empty runs and every expense on one record — so you see real profit, truck by truck.
#trips #30
Maintenance, job cards & loan EMIs
Service schedules, job cards that close into history, and vehicle-loan EMIs — the full cost of owning a truck.
#maintenance-emi #31
Hired-in & rented-out vehicles
Record trucks you hire or rent out, and settle them straight into your books with a voucher made for you.
#vehicle-rentals #32
FASTag, e-challans & the fleet dashboard
FASTag tolls, e-challans paid to a voucher, daily checklists, and every truck’s status on one screen.
#fastag-echallan-fleetTyres
#33
Buying tyres right — 3-way match
Purchase order, goods receipt and vendor bill matched with tolerance — you pay only for what you ordered and got.
#tyre-procurement #34
Fit, rotate & inspect — safely
Fit tyres to the right axle position, track every rotation, and inspect for safe tread with a photo.
#tyre-fit-inspect #35
Tyre intelligence — cost-per-km & more
Cost-per-kilometre, retreads, wear projection, a full lifecycle and a vendor scorecard — real money out of tyres.
#tyre-intelligencePeople, stock, sales & portal
#36
Staff, attendance & statutory payroll
Run payroll with PF, ESI, TDS and the 87A rebate worked out — payslips and filing registers included.
#payroll #37
Spare-parts stock & warehouse receipts
Keep spares as stock with in/out, and log goods you hold for customers with warehouse receipts.
#inventory-warehouse #38
Win more work — leads & quotations
A lead board with follow-ups, one-click convert to customer, and multi-lane quotes that become a rate contract on acceptance.
#crm-quotations #39
Orders & indents — ask to truck
Capture a customer’s order, turn it into an LR, and raise indents to place a vehicle — with blanket orders burning down.
#orders-indents #40
Give your customer their own login
A mobile-first portal where customers track shipments, pull PODs, see what they owe and raise orders — your phone goes quiet.
#customer-portalReports, documents & platform
#41
#41
Control what each person sees
Curate which reports and dashboards each role gets, and scope a report to a single branch.
#report-control #42
Bring your data in, take any doc out
Friendly import templates to move in from spreadsheets, branded PDF/Excel everywhere, and one Documents library.
#import-export-docs #43 Not filmed yet
Your data is yours — and only yours
Your records are walled off at the database itself — not just hidden in the app. No other company can ever see them.
#data-isolation #44
Two-factor login & a full audit trail
Turn on two-factor login, and see who changed what — with the exact before and after of every edit.
#mfa-audit #45
In your language, on your phone
The whole system in English, Hindi, Marathi or Gujarati, and every screen folds into clean mobile cards.
#languages-mobile #46
Plans, usage & control of cost
See your plan and usage live, upgrade in-app, and scale back any time — nothing is ever deleted.
#plans-usage #47
Alerts that reach you, anywhere
In-app, email, SMS and WhatsApp alerts — and automatic sweeps that warn you before an e-way bill or a document expires.
#notifications #48
Stay compliant on autopilot
Three compliance lenses — LR, vehicle and accounting — surface what needs attention, with decisions logged.
#compliance-dashboards #50
#50
Make it yours — your brand everywhere
Your logo and identity on invoices, PODs, the customer portal and every printed document.
#branding #51 Not filmed yet
Notes on any record
Leave notes on any record so your team shares context — the small things that keep a busy office in sync.
#notes-collaboration Get started
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